The CEC document can be used to make encumbrance corrections. It will reopen the Purchase Order (PO) and correct the following:
Header: Closed Amount
Commodity Line: Closed Amount and Closed Quantity (General Information), Paid Quantity and Paid Amount (Matching)
Accounting Line: Line Closed Amount and Referenced Line Amount
If you need to correct the Invoiced Quantity/Invoiced Amount of the Purchase Order, a new Invoice document needs to be created with a Reference Type of Inverse. The IN document needs to be created before the CEC is created. The PO document will be referenced on the CEC in the Reference section with a Reference Type of Inverse. The IN (with the Inverse reference) should be entered on the Invoice section of the CEC document. Both the Reference and the Invoice sections are found on the Commodity Line.
The CEC document blanks out the Closed Date, if any, on the PO document.
If the PO is not closed, the Invoicing Search (INSRCH) page can be used to simplify the creation of the IN document.
To simplify data entry, the CEC document can be created from the PO by using the Copy Forward feature from the Final PO document. If an IN document is needed, the IN must be created before the Copy Foward is initiated.
The CEC document has six sections and each one is the same as the PRC document.
To create a CEC, go to Reopen a closed encumbrance (CEC, PRN).