In Advantage Financial, you can use the General Accounting Expenditure (GAX) document for recording accounting based expenditures.
Unlike the PRC, the General Accounting Expenditure (GAX) document does not have the capability to liquidate a commodity-based document. You can use the GAX to purchase goods in which you do not need to track commodity detail. You can also use the GAX document to establish disbursements payable for special accounts, such as generic liability, or equity accounts. Also, like the PRC, the GAX allows you to establish the vendor's disbursement options and scheduled payment date.
The General Accounting Expenditure (GAX) document records payment activity at the object of expenditure level. It does not track activity down to the (lower) commodity level. Taxes, retainage, and procurement card activity is not tracked through the GAX document. As with the PRC, the vendor is at the line level, so multiple vendors are allowed on a single document.
For more information on GAX documents, refer to the "General Accounting Expense/Expenditure (GAX)" section in the CGI Advantage Financial - General Accounting User Guide.
For screen shots and field requirements on the GAX documents, refer to the "General Accounting Expense/Expenditure (GAX)" section in the CGI Advantage Financial - General Accounting User Guide.
To create a GAX, go to the "Create a Non-Commodity Request for Payment" task in the CGI Advantage Financial - General Accounting User Guide for instructions.