The Header section has the Retainage Payout tab.
The Retainage Payment Forfeiture (RTGPF) document is used to forfeit retainage. It is generated by the Retainage Payout chain process. It cannot be manually created from the Document Catalog. One RTGPF document is created per selected record from RTGSUM.
Requests for retainage forfeiture are entered in the Payout Terms section on RTGSUM page. When the Retainage Payout process is executed, it selects records from RTGSUM with the necessary information completed in the Payout Terms sections. The RTGPF document is created for records on RTGSUM for all the Payout Methods. It is completed with details from the Payment Request information referenced on the Award. It also obtains information from the Payout Terms section of RTGSUM such as the Payout Method and Schedule Payment Date.
The amount of retainage forfeited is based on the setting established by the Retainage Forfeiture Option record on the Application Parameters table. Please see Retainage Setup section of this guide for more information on this option.
In cases where the payout method is Forfeiture to Revenue or Forfeiture to Trust and Agency Fund, two accounting lines will be created for every referenced record from RTGDET. The first accounting line will be created based on the COA referenced from the expenditure line and the line amount will be set to positive. The second accounting line will be created based on the COA elements established on the Accounting Template ID parameter (based on the forfeiture payout method) and the line amount will be set to negative.
When the RTGPF document is submitted to final, the document will create a new record on RTGPAID and update all the necessary fields on RTGPAID. RTGDET and RTGSUM will be updated automatically when the record is created on RTGPAID.
For those cases where the Retainage Payout process will generate two accounting lines for every referenced record from RTGDET, the RTGPF document will only create a new record on RTGPAID with those accounting lines that have a positive amount.
If the output document has been submitted and later modified, upon the submission of the document’s modification, the document will update the associated record(s) on RTGPAID and perform the corresponding updates to RTGDET and RTGSUM.
In cases where the output document has been submitted and later cancelled, upon the submission of document’s cancellation, the document will remove the associated record(s) on RTGPAID and perform the corresponding updates to RTGDET and RTGSUM.
The RTGPF document contains most of the same fields and sections as the GAX Document Code, any differences are noted.
Please refer to the General Accounting User Guide, "General Accounting Expense/Expenditure (GAX)" for screen shots and field requirements shared between the GAX and RTGPF.
The RTGPF document has four sections, similar to the GAX document.
Their differences are:
The Header section has the Retainage Payout tab.
The RTGPF document is system-generated; therefore, completion of the component is handled as part of the Retainage Payout process.
