Cost Accounting Journal Voucher (JVC)

Purpose

The Cost Accounting Journal Voucher (JVC) document allows you to perform manual Cost Accounting corrections.  The JVC can be created manually, or it can be created by the Reimbursable Expense Adjustment chain job.  The document does not have to impact a Funding Profile on every line, but does provide that ability when a Major Program is used that is either Front End or Back End Split.  A Fund still has to be entered on every accounting line even if the impact of the document is just a cost accounting account such as Charges or Back End Splits.

Structure

The JVC Document Code contains all of the same fields and sections as the JV Document Code.  Please refer to the "Standard Journal Voucher (JV)" section for screen shots and field definitions.

• The JVC also has three additional fields on the Accounting section.  

  

  Note: If a value is entered into one of the fields, then values must be entered into all three fields.  

  Field Name	Required?	Field Description
  Funding Profile	Conditionally Required	This chart of account should be blank unless a Front End Split Major Program has been inferred.  Enter a value that is defined on the Funding Profile (FPRFLST) table - Funding Profile section.
  Funding Priority	Conditionally Required	This chart of account should be blank unless a Front End Split Major Program has been inferred.  Enter a value that is defined on the Funding Priority section of the Funding Profile (FPRFLST) table.  Note: You cannot enter a Funding Priority that has the Overflow flag checked on the Funding Profile table - Funding Profile section.
  Funding Line	Conditionally Required	This chart of account should be blank unless a Front End Split Major Program has been inferred.  Enter a value that is defined on the Funding Line tab of the Funding Profile (FPRFLST) table - Funding Profile section.

Tasks

The "Create Manual Journal Entries" section contains instructions on completing the following tasks:

• Adjust a journal entry

• Reverse a journal entry

• Correct a journal entry

• Record bond proceeds

Refer to the Reimbursable Expense Adjustment run sheet in the CGI Advantage Financial - Cost Accounting Run Sheets guide, for instructions on running the batch program to create JVC documents.