The JVR has many additional fields on the Line Group. For individual field definitions, please see the JV information for the Accounting Line tabs for Fund Accounting and Detail Accounting.
The Restricted Journal Voucher (JVR) Document Code is one of the Document Codes of the JV Document Type that can be created manually by a user. Unlike other JV documents, all the COA elements are displayed at the Line Group level on the JVR. When COA information is entered at the Line Group level, a Validate and/or Submit action will push the values down to each of the related Accounting Lines. The data will be pushed to the Accounting Lines before any inferences and validations occur on the Accounting Lines. All data validations will occur there on the Accounting Lines. COA errors made at the Line Group level will produce validation errors on each of the Accounting Line rather than the Line Group. However, fixing the error on the Line Group then validating the document will push the correction down to all the Accounting Lines. When validating or submitting the document, the system will overwrite any existing values with those entered on the Line Group level. That being said, if a value is null at the Group Line level, it will not overwrite a populated value on the Accounting Line. Because the data will be pushed from the Line Group to the Accounting Lines before any inferences or validations, there could be an instance where a powerful inference overrides what is entered at the Line Group. Likewise a weak inference, such as the Accounting Template, will not override what is entered at the Line Group level.
The JVR Document Code can be used effectively in two situations. The first is when Accounting Lines under a Line Group will all contain many of the same COA values. To assist and speed up data entry, those consistent COA can be entered at the Line Group so that they do not have to be entered on all Accounting Lines. The second situation is dependent on field security or UI modifications that have prevented data entry in one or more COA fields at the Accounting Line. If the activity on the journal voucher requires a value in a protected COA field, then data for that COA field has to be entered on the Line Group. One example of this situation in practice is expenditure or revenue corrections where a site wishes to prevent such a correction from crossing Fund codes. If Fund were protected at the Accounting Line, it would have to be recorded on the Line Group. Then all Accounting Lines under that group would have the same Fund.
The JVR Document Code contains all of the same fields and sections as the JV Document Code except that the Fund Accounting and Detail Accounting tabs are also displayed on the Line Group level. Please refer to the "Standard Journal Voucher (JV)" section for screen shots and field definitions.
The JVR has many additional fields on the Line Group. For individual field definitions, please see the JV information for the Accounting Line tabs for Fund Accounting and Detail Accounting.
The "Create Manual Journal Entries" section contains instructions on completing the following tasks.
