The Invoice (IN) document allows you to record a vendor’s invoice for the shipment of goods or the dollar amount of services rendered. The IN document contains the document referencing information on the Commodity line, which allows the IN to reference multiple Award documents for the same vendor's invoice. The Invoice (IN) document is used to record vendor’s invoices that reference existing Award documents and the Stand Alone Invoice (IS) document is used to record vendor’s invoices that do not reference an existing Award.
The Invoice document updates the Vendor Invoice Registry table with the Vendor Code, Vendor Invoice Number and Vendor Invoice Line Number to ensure that duplicate invoices are not recorded for the same vendor.
An Invoice document (IN) document can be used to correct the Invoiced Quantity and Invoice Amount of the Purchase Order. The Invoice document should be created with a Reference Type of Inverse. When creating the Invoice document from the Invoicing Search Window (INSRCH), the commodity line will not be created because the referenced Purchase Order is closed. The user must insert a new Commodity Line and reference the Purchase Order with an Inverse reference. The Invoice Quantity or Invoiced SC Amount should be entered as a negative number.
The Invoice (IN) document contains the following sections: