The Recurring Payment Order (RPO) document allows you to record the purchase of items to be paid for using similar, recurring payments to vendors for goods and services such as leases, rents, or health and human services contracts. Some of these recurring payments may have predefined reconciliation periods when the previous amount paid to a vendor during a certain period is reconciled against what was actually delivered. A Recurring Payment Order is an award document that is a contractual agreement between the government and a vendor to provide goods or services at pre-arranged prices and delivery dates. The recurring payment order can reference Requisitions and Master Agreements.
CGI Advantage Financial users have the ability to designate an order as a recurring payment and choose a recurring payment schedule. The Scheduled Invoice Generation Chain Job generates invoice documents for the recurring amount on the schedule frequency identified. The Matching Manager Chain Job will then match the generated invoice to the order and generate payment request documents.
The Recurring Payment Order (RPO) document contains the same sections as the Purchase Order document. However, the Recurring Payment Order does not contain the following sections: Award Details and Surety/Insurance. Please refer to the "Purchase Order (PO)" section for screen shots and other information shared between the PO and RPO.
Create an RPO document and choose a Recurring Payment Type (Reconciling or Non-Reconciling) and choose a Recurring Payment Schedule. Enter a Recurring Payment Amount for each Commodity Line on the RPO Document. All Commodity Lines on an RPO document follow the same Schedule. Check Description and Special Instructions are available on the Accounting Line of the RPO document. These fields allow you to select Special Instructions for the payment and include a Check Description at this point in the process, as the PR documents will be generated by the system. These fields are inferred on the PR document when it references an RPO document.
If the Recurring Payment Type is Reconciling, users must periodically reconcile entries on the Scheduled Invoice Generation (SIG) table based on an indicator on the Schedule Sequence. Future invoice documents are not generated for the referenced Order commodity line until the reconciling entries are made on the SIG table.