Unprocessed Procurement Card Activity

The Unprocessed Procurement Card Activity (PRCUU) page contains procurement card transactions that have been received from the credit card company. The Procurement Card Load process reads the credit card file and loads activity records to this page.

While most of the fields are protected, there are several that may be updated. The Transaction Reference column is a hyperlink to the payment request transaction created by the PCard Chain.

The Attachments link allows attachments uploaded to a record to flow to the Procurement Card Payment Request (PRCC) transaction created and subsequently flow forward to the Paid Procurement Card Transaction (PRCUT) record once the transaction is finalized.

Row-level actions/linksRow-level actions/links

Additionally, the Unprocessed PCard Activity tab displays the Amount field, which is the dollar amount from the PCard transaction.

To support the Virtual Card Account program, the Unprocessed Procurement Card Activity (PRCUU) table stores the VCA Card Number. The VCA Card Number field is displayed under the Unprocessed PCard Activity tab of the PRCUU table. The VCA Card Number field is loaded by the PCard Chain job when it loads the credit card company file. To load the VCA Card Number field, the Attribute List for Record Type H (ATTRIBUTE_LIST) job parameter for the Flat File to XML job within the PCard Chain job needs to be updated to include the VCA_CARD_NO attribute.

When the PCard process generates a PCard Payment Request (PRCC) transaction, the TIN and TIN Type from the Unprocessed Procurement Card Activity (PRCUU) table will be inferred to the transaction’s vendor line when the vendor code is a miscellaneous vendor. For non-miscellaneous vendors, the TIN and TIN Type will not be inferred from PRCUU and will remain blank on the PRCC vendor line. 

The PRCUU page contains a “child” table called Commodity Lines.  This page can be accessed by selecting Commodity Lines from the Unprocessed Procurement Card Activity page.  The PRCUU – Commodity Lines page allows you to capture a wide range of information about the individual Commodity Lines contained within the PCard transaction. Upon loading records to the PRCUU table, all records will initially have associated records generated on the PRCUU – Commodity Lines page. These records will be generated using information from the bank file. If the bank file does not have Commodity Line information, or if the information it does contain is insufficient to generate all of the required information for the Commodity Line, then the system will infer whatever additional information is needed as necessary. For instance, the system will infer Commodity Code based on the Default PCard Commodity Code on the Vendor/Customer record; if unavailable, it will infer Commodity Code based on the Default PCard Commodity Code batch parameter.

The PRCUU – Commodity Lines page contains a “child” table called Accounting Lines. This page can be accessed by selecting Accounting Lines from Unprocessed Procurement Card Activity page. The PRCUU – Accounting Lines page captures Accounting Line information for the Commodity line selected on the PRCUU – Commodity Lines page. The Accounting Lines on the PRCUUAL page can be automatically generated upon Unprocessed Procurement Card Activity record creation if the Load Accounting Lines to PRCUU field on the PCNFG table is set to Yes. Otherwise, you are given the ability to manually insert Accounting Lines as necessary, or leave the PRCUU - Accounting Lines page blank and allow the PRCC transaction logic to generate the necessary accounting lines for the transaction based on the referenced Accounting Template or Accounting Profile.