This scenario illustrates how to use Auto Apply to partially liquidate a receivable according to the order determined based on the receivable line type.
Create the CR transaction in the Transaction Catalog. You need to enter the applicable information discussed in the "Create a Cash Receipt" topic and perform the following additional data entry or step:
Complete the Header tab. If you want to apply a payment against a central statement that may cover one or more customer accounts, also specify the following: Transaction Total, Central Statement Customer, and Central Statement Billing Profile.
Complete the Vendor tab. If you want to apply a payment against a customer account, or a transaction or line, also specify the following:
Select the Auto Apply check box.
Enter the (vendor) Line Amount.
Enter the Customer Code, Billing Profile, AR Dept and AR Unit if the cash receipt is to apply against a customer account.
Enter the Ref Transaction Code, Ref Transaction Dept, Ref Transaction ID, and optionally Ref Vendor Line and Ref Accounting Line if the cash receipt is to apply against a transaction or line.
Specify the Priority of the Posting Type or leave them blank to infer from the Priority Posting Type established on the System Options or the Billing Profile table.
Execute the Auto Apply action at the Header level.
Review the Accounting tab if needed.
After Auto Apply has been executed, you can review the order in which the payment has been applied.
Perform the Validate action, resolve any errors, then perform the Submit action to submit the transaction.
Related Topic(s):
For general information about editing or creating transactions, refer to the Transactions User Guide.