Payments in Advantage Financial are scheduled for disbursement if they pass budgetary edits and common transaction edits (that is, vendor, accounting, and so forth). Disbursement Management is necessary to assure that, during the Automated Disbursement process, high priority payments are disbursed before lower priority payments. Disbursement Management in Advantage Financial provides the means to manage disbursements at almost any level of detail, by providing the capability to reschedule, hold, or prioritize scheduled payments prior to the disbursement process. Disbursement Management is an optional feature, and can be used regularly to control disbursements, or only at certain times (For example, at the end of a fiscal year when budgets are reaching their limits).
The Disbursement Management process provides the following functions:
A means to view, in summary form, total dollar amounts of disbursements by priority and by schedule payment date.
A means to raise visibility of high priority payments. This is accomplished through a priority field on the Disbursement Request (DISRQ) table, visible on and updateable by the Disbursement Management (DISBM) page and the Disbursement Management by Transaction (DISBMD) page. The Disbursement Request Modification transaction can also be used to update the priority of payment requests.
Online visibility of outstanding payments by chart of account element, budget, scheduled payment date, vendor, hold type and priority.
A simplified means of manually placing one or many disbursement requests on hold until there is enough cash to cover the disbursement run. At that time, the hold can be lifted from one or many disbursement requests.
This topic includes the following areas: