The Initiator Reference (vendor line) tab on the ITA transaction contains common Vendor fields as described in the "Vendor" topic in the Transactions User Guide. The Initiator Reference tab also contains common Accounting fields as described in the "Accounting" topic in the Transactions User Guide. The following fields are not common to Vendor or Accounting tabs.
Field Name |
Required? |
Field Description |
Initiator Transaction Code |
Required |
The first of six required pieces of reference information to an Internal Transaction Initiator. |
Initiator Transaction Dept |
Required |
The second of six required pieces of reference information to an Internal Transaction Initiator. |
Initiator Transaction ID |
Required |
The third of six required pieces of reference information to an Internal Transaction Initiator. |
Initiator Vendor Line |
Required |
The fourth of six required pieces of reference information to an Internal Transaction Initiator. |
Initiator Accounting Line |
Required |
The fifth of six required pieces of reference information to an Internal Transaction Initiator. |
Initiator Reference Type |
Required |
The sixth of six required pieces of reference information to an Internal Transaction Initiator. As delivered, this field is hidden and defaults to a value of Final so that a single reference to ITI will occur. This field does not follow the common logic whereby it defaults to partial when the referencing line is for less than the open amount of the referenced line. To perform a partial reference, change the defaulted value from Final to Partial and then enter a Line Amount that is less than the Open Amount of ITI. It is not possible to over-reference an ITI in which the Line Amount of ITA cannot make the Closed Amount greater than the Line Amount on ITI. |
Line Amount |
System Set |
Indicates the amount to close on the referenced Initiator accounting line. Unlike other accounting line references, this one at the vendor line of ITA does not read the tolerance pages commonly read when performing a reference at the accounting line. While partial and full references are allowed, an over-reference is not allowed. |
Line Actual Amount |
Calculated |
A system-calculated amount, displayed only on the ITA, which is the sum of the Line Amount field found on all accounting lines to the Initiator Reference line. The Line Actual Amount must equal the Line Amount before the transaction will process successfully. This edit exists to ensure that the net result of internal accounting for the transaction is $0.00 on an application-wide basis. |
Accounting Profile |
System Set |
This field is used for the generation of accounting lines when a transaction is validated or submitted. Accounting lines are generated based on the Accounting Templates defined for the Accounting Profile and the dollar amount entered in the Line Amount field. |
Billing Profile |
System Set |
A field inferred and used for Accounts Receivable updates from a referenced Receivable (RE) transaction used by ITA transactions created for internal receivables. |
AR Dept |
System Set |
A field inferred and used for Accounts Receivable updates from a referenced Receivable (RE) transaction used by ITA transactions created for internal receivables. |
AR Unit |
System Set |
A field inferred and used for Accounts Receivable updates from a referenced Receivable (RE) transaction used by ITA transactions created for internal receivables. |
Funding Profile, Priority and Line |
System Set |
These three funding COA exist but are initially hidden unless the Funding Profile, Priority and Line Entry indication on Transaction Control (DCTRL) is true. It is strongly suggested that they only be enabled on a clone of the ITA to ensure that their use does not upset the balance of a front-end split Major Program when inferred from a Receivable or Internal Transaction Initiator. |