Evaluation (EV)

The Evaluation (EV) transaction allows you to view responses from vendors for a specific solicitation. Some of the information on the Evaluation transaction defaults from the Solicitation transaction. The remaining information comes from the Solicitation Response transactions and from Evaluator (EVT) transactions. There is very little data entry that needs to be done directly on the EV transaction.

The Evaluation transaction consists of a series of tabs that display the information collected in various views and totals the scores collected from the Evaluator transactions for the solicitation.The EV can also be used to evaluate vendor’s responses, instead of or in addition to the EVT transaction. The EV transaction is also used to issue awards.

A buyer can choose to Re-Solicit the entire Solicitation, a specific commodity group, or a specific commodity line by selecting the Re-Solicit check box on the following tab:

Award by Total - Selecting the Re-Solicit check box on this tab will re-solicit the entire solicitation.
Award by Group - Selecting the Re-Solicit check box on this tab will re-solicit all commodity lines associated with the selected Commodity Group.
Award by Line - Selecting the Re-Solicit check box on this tab will re-solicit the selected commodity line.

If none of the associated vendors have responded to the Solicitation, then the Response Type field on the Commodity section of the Solicitation Response transaction must be set to No Response for all commodity lines being re-solicited. A Solicitation Response transaction must be submitted with the No Response value for the commodity lines for all vendors associated with the Solicitation. After doing this the Re-Solicit check box can be selected and the EV can be submitted to Final. This allows the original Requisition to be used to create a new Solicitation transaction.

You can disqualify a vendor from being awarded a specific commodity line (Award by Line), a specific commodity group (Award by Group), or the entire solicitation (Award by Total) by selecting the Disqualify Vendor? check box on the appropriate tab. Note: You must also specify a reason for the disqualification in the Disqualification Reason Code field when the vendor is disqualified. Disqualification Reasons are set up on the Disqualification Reason table.