SR Transaction Type
In CGI Advantage Procurement, the Solicitation Response (SR) Transaction Type is used for manually entering a vendor’s response to a Solicitation. The response date and time of when the buyer received the vendor’s bid must be prior to the closing date and time for the Solicitation. The vendor is not allowed to make any changes to their response after the closing date and time.
Note: If the Restrict Multiple Responses per Vendor TIN flag is selected on the referenced Solicitation transaction, then only one response per Vendor Taxpayer Identification Number (TIN) is allowed. This includes responses entered through Vendor Self Service (VSS).
Important features for the SR Transaction Type:
A Solicitation Response transaction can only reference a Solicitation transaction.
Unlike most procurement transactions, the Solicitation Response transaction cannot be referenced by other transactions by using the Copy Forward action or New Transaction action. Instead, the Solicitation Response transaction will be loaded into the Evaluation transaction by invoking an action on the Evaluation transaction that references the associated solicitation.
Attachment TypesAttachment Types
There are four Attachment Types: Standard, Proprietary, Pricing, and Catalog Picture. If you choose Proprietary then the attachment will not be posted to VSS if responses are published. If you choose Standard, then the attachment will be posted to VSS if responses are published. The Pricing option is only available if the referenced Solicitation does not have any information in the Commodity Response tab. Pricing attachments will remain in the VSS lockbox until the Pricing Attachment Open Date and Pricing Attachment Open Time, established by the Buyer on the EV, have passed. If the Commodity Line Type is Catalog, and the file is a picture of a Catalog Item, then choose Catalog Picture.
Submission of Alternate SpecificationsSubmission of Alternate Specifications
If the Lock Order Spec field is set to Yes on the referenced Solicitation transaction’s Commodity Line then the Alternate fields in the Specification or Shipping and Handling sections of the Solicitation Response transaction are protected and no information can be entered.
The SR contains the following tabs:
The tabs on the SRW are slightly different than the SR; however, the same information is captured on both transactions. The SRW contains the following tabs:
SR Delivered Transaction CodesSR Delivered Transaction Codes
The SR Transaction Type delivered Transaction Codes are listed in the following table:
Transaction Name |
Transaction Code |
Intended Use |
Grant Funding Application |
GFA |
The Grant Funding Application transaction captures grant-specific information and enables you to create and submit grant funding applications in both FIN and VSS. Refer to the Grantor User Guide for more information. |
Solicitation Response |
SR |
The Solicitation Response (SR) transaction allows a buyer to enter a response to a Solicitation on behalf of a vendor. The SR contains the following tabs: |
Solicitation Response Wizard |
SRW |
The Solicitation Response Wizard (SRW) transaction enables manual or paper Solicitation Responses from a vendor to be rapidly entered into the system. The SRW transaction can only be created by the Solicitation Response Wizard. The tabs on the SRW are slightly different than the SR; however, the same information is captured on both transactions. The SRW contains the following tabs: |
The differences between the SRW transaction and the SR transaction are how the transactions get created, and how you enter the vendor’s responses.
TasksTasks
Please refer to the ”How to Record Vendor Responses” topic for more information on creating the SRW and SR transactions.
For instructions on how to create a SRW transaction, refer to the "Record a Vendor's Response to a Solicitation" topic.
Related Topic(s):
The SR Transaction Type belongs to the Solicitation Response State.
