The Procurement User (USER) table contains the names of all users that are able/authorized to create procurement transactions, while additionally allowing users to define a series of default information that will be applied to transactions based on the Requestor ID on Procurement transactions. Information established on this table defaults to all transactions to speed the transaction data entry process. The information may be changed on a specific transaction, with the exception of the User ID of the transaction's creator.
Configuration Points:
After a User ID is selected, the Name and Department is inferred from the User Information table in the Administration application.
The Office Location field is required because it is inferred on the Solicitation transaction for two separate fields. Based on the Requestor ID for the Requesting Office field and the Issuer ID for the Issuing Office field.
If a Shipping Location and Billing Location are assigned for a user, the user will not have to select these fields on any of their transactions. Shipping and Billing Locations are set up on the Procurement Location table. The Infer Shipping Location From field on the Procurement Transaction Control page indicates whether the Shipping Location on a transaction is inferred form the Requestor’s or Issuer’s profile on the Procurement User page.
A Tax Profile and Accounting Template or Accounting Profile can also be assigned on this table. The pick list for the Tax Profile is populated from the Tax Template table. The Accounting Templates are set up on the Accounting Template table and the Accounting Profiles are set up on the Accounting Profile (ACTPR) table. CGI Advantage Procurement automatically populates the appropriate tabs of the user's procurement transactions based on the fields that have been assigned to their user id on this table.
Procurement administrators are also indicated on this table. This table contains a Procurement Administrator check box which if selected, allows the user to bypass procurement-specific security edits before the user makes changes to the procurements. Refer to the "Application Parameters (APPCTRL)" topic for additional information on the Procurement Security (PROC_SECURITY) parameter.
If INFER_FINAL_DESTINATION is set to True on the Application Parameter page, then the Shipping Location on a transaction is inferred from the Final Destination Location field on this table.