For information on the Receiver (RC) transaction, refer to the "RC Transaction Type" topic. For information on the Receiving Search tool, refer to the "Receiving Search (RCSRCH)" topic.
To purchase items on contract using the Master Agreement Search, perform these steps:
Open the Receiving Search (RCSRCH) page.
Search for the order that corresponds with the items being received. Enter search criteria in any of the fields to narrow your search. For example, you can enter the name of the vendor, and/or the Commodity Code. Select the Apply link after you have entered your search criteria. Select the line for the order that corresponds to the items being received.
Select the commodity lines that you want to receive.
Click Select Lines to Receive. Result: You are taken to the Receiving Search - Select Lines page.
Select the commodity line(s) that corresponds to the item(s) being received. Select Receive All Lines if all lines are being received.
Click Receive. Result: You are taken to a new Receiver (RC) transaction that is automatically created for you in Draft Phase.
Complete the Header tab.
On the General Information section, the following fields are required and some may already be populated for you: Referenced Transaction Code, Referenced Transaction Department, Referenced Transaction ID, Receiving Location, Received Date, and Receiver.
On the General Information section, the following field is conditionally required based on site specific setup on the Transaction Control (DCTRL) table: Transaction Name.
Complete the Vendor tab.
Expand the Vendor tab.
On the General Information section, the following field is conditionally required based on site specific setup on the Transaction Control (DCTRL) table: Vendor Code.
The following field is required if a non-miscellaneous vendor is selected: Address Code.
The following fields are required if a Vendor Contact ID is not entered: Vendor Contact Name and Vendor Contact Phone.
Complete the Commodity tab.
Expand the Commodity tab.
On the General Information section, most required fields were populated for you when the RC was created. However, you may change specific values, if needed. The following fields are required: Line Type, Referenced Award Line, and Shipment Indicator.
The following fields are required if the Line Type is Item: Received Quantity and Unit.
The following field is required if the Line Type is Service: Received SC Amount.
The following field is conditionally required, based on site specific setup on the Transaction Control (DCTRL) table: CL Description.
The following field is conditionally required, based on site specific setup on the Procurement Transaction Control (PRDOC) table: Commodity.
The SDS Received check box must be selected, if the SDS Required check box is selected.
The Condition field and Reason field can be conditionally required. See below Step 9 for more information.
Repeat the above given steps if there is more than one commodity line being received.
*Note: The Condition field and Reason field can be conditionally required if any of the following are true.
The Received Qty does not match the Ordered Qty.
The Received SC Amount does not match the Ordered SC Amount.
The Rejected Qty is not zero.
The Received Indicator is Partial.
Click Validate to validate for errors.
If errors exist, fix the errors and repeat Step 7. If no errors exist, then continue with Step 9.
Click Submit to submit the transaction.