Receiving is the process whereby the governmental agency takes physical possession of the goods ordered. Quantities and Service Contract amounts are counted and recorded in the system using transactions of the Receiver (RC) Transaction Type. Completion of this process, triggers acceptance processing and acknowledgement of goods received or services rendered.
Receivers can be processed as Inventory transactions as well as non-inventory transactions. In order to process Inventory transactions using the Receiver transaction, a reference to a Purchase Order transaction that has a Warehouse entered on the commodity line is required. Updates are made to the Inventory table in CGI Advantage Inventory Management when the Receiver goes to Final by adjusting the On Hand Quantity and Unit Cost. Please refer to the "Inventory Tables" topic in the CGI Advantage - Inventory Management User Guide for more information.
Receiver transactions can reference all transactions of the PO Transaction Type. Receiver transactions cannot be referenced by any transaction within CGI Advantage. Receiver transactions can be modified or canceled. Based on site specific setup, Receiver transactions can be created from the Transaction Catalog or from the Receiving Search Window (RCSRCH).
The Receiver (RC) transaction contains the following tabs:
Commodity Detail (RC and RCM only)
MatchRS (RS only)
Related Topic(s):
The RC Transaction Type belongs to the Post Award State.
For instructions on how to record items being received, refer to the "Record Items Received from a Vendor" topic under Common Business Tasks.
For instructions on how to identify rejected items to be returned to a vendor, refer to the “Return Items to a Vendor” topic under Common Business Tasks.