RC Transaction Type
Receiving is the process whereby the governmental agency takes physical possession of the goods ordered. Quantities and Service Contract amounts are counted and recorded in the system using transactions of the Receiver (RC) Transaction Type. Completion of this process, triggers acceptance processing and acknowledgement of goods received or services rendered.
Receivers can be processed as Inventory transactions as well as non-inventory transactions. In order to process Inventory transactions using the Receiver transaction, a reference to a Purchase Order transaction that has a Warehouse entered on the commodity line is required. Updates are made to the Inventory table in CGI Advantage Inventory Management when the Receiver goes to Final by adjusting the On Hand Quantity and Unit Cost. Please refer to the "Inventory Tables" topic in the CGI Advantage - Inventory Management User Guide for more information.
Receiver transactions can reference all transactions of the PO Transaction Type. Receiver transactions cannot be referenced by any transaction within CGI Advantage. Receiver transactions can be modified or canceled. Based on site specific setup, Receiver transactions can be created from the Transaction Catalog or from the Receiving Search Window (RCSRCH).
The Receiver (RC) transaction contains the following tabs:
Commodity Detail (RC and RCM only)
MatchRS (RS only)
RC Delivered Transaction CodesRC Delivered Transaction Codes
The RC Transaction Type contains the following delivered Transaction Codes. Each Transaction Code can vary based on the functionality that is associated with them.
Transaction Name |
Transaction Code |
Intended Use |
Maximo Receiver |
RCM |
The RCM transaction is automatically created by the Integration Engine when a receipt of goods or services is entered in Maximo. The RCM transaction updates Matching information in response to receipts or returns. Each RCM contains a single commodity line referencing the PO commodity line that was received or returned. The reference can be a partial or final reference. |
Receiver |
RC |
Allows you to record the shipment of goods or the dollar amount of services rendered. A Receiver transaction can only reference one Award transaction. |
Stand Alone Receiver |
RS |
The RS is used to record received items into the system when the Award is either not known or still in Draft or Pending Status. As soon as an Award has been fully processed, the RS is used to match the received quantities and service contract amounts to specific Award commodity Lines on the Match RS tab. After the reference has been entered, the newly submitted RS transaction will create a RC transaction. |
Related Topic(s):
The RC Transaction Type belongs to the Post Award State.
For instructions on how to record items being received, refer to the "Record Items Received from a Vendor" topic under Common Business Tasks.
For instructions on how to identify rejected items to be returned to a vendor, refer to the “Return Items to a Vendor” topic under Common Business Tasks.
