Employee Identification Change Form (EICF)
The Employee Identification Change Form (EICF) transaction allows you to record any changes to an employee's identification number. The system can also change the employee’s ID, Alternate ID, social security number, and name on every existing record.
Note: A Employee can also update their name via the Profile Information Landing > Process Name Change carousel tile. Employees should refer to the “Employee Identification Change Form” topic in the Employee/Manager User Guide for more information.
Field InformationField Information
This transaction allows you to change an employee’s name and other identification data such as Employee ID, Alternate Employee ID, or Social Security Number. When data is changed on this transaction, it is automatically updated everywhere else that it appears in the system.
Notes:
If the Yes/No Flag for the AUTO GEN EMPLOYEE ID parameter on the Site Specific Parameters (SPAR) page is selected the New Employee ID field will be automatically generated and cannot be entered or modified by the user. Select the Generate New ID check box and leave the New Employee ID field blank. For more information on automatic generation of Employee ID, refer to the Automatic Generation of Employee ID topic.
The employee’s current name appears in the in the fields of the Name Change Information section. For example, if the employee’s name is Jane Doe, then “Jane” will appear in the New First Name field, and “Doe” will appear in the New Last Name field. To change this employee’s name, overwrite the existing name, replacing it with the new one.
The Employee Identification Change Form transaction can be created in the following ways:
Select the Create action on the Transaction Catalog.
Select the Create Employee Identification Change Form row-level action on the Employee Name History tab of the Employee Inquiries (EINQ) activity folder.
Select the Edit action on the Profile Information Landing > Process Name Change carousel tile to update employee identification information for the selected employee.
Once you have made all the changes, select the Validate button to make sure all your entries are correct. Select Submit to submit the transaction. Select Save to save the details you entered. You can select the Save & Close button to save the details you entered and return to the Manage Personal Information carousel tile. If you select the Cancel button, you will exit the Employee Identification Change Form transaction without saving your changes.
