Document Referencing

An important feature of documents is their ability to reference other documents within the system. Referencing allows the system to back out, or liquidate, the appropriate accounting entries of the prior document that is being referenced.  For example, a Purchase Order (PO) referencing a Requisition relieves the Pre-Encumbrance created by the Requisition and replaces it with an Encumbered Amount.  

Referencing can have non-accounting consequences as well.  A Receiver (RC) document referencing a Purchase Order records the Receipt of the goods on the Purchase Order.  While the Receiver document does not register an accounting event, it does update the status of the Purchase Order to facilitate the Three-Way-Match processes.  Finally, document referencing makes your data entry tasks easier and more accurate.

Each CGI Advantage Financial site is able to manage and enforce its own specific policies and procedures by controlling what references are allowed, and the manner in which values are inferred from or validated against the referenced document.  Whatever the site’s policies, the actions that the system takes when a document is referenced must first be defined.  

For information on referencing setup & controls, refer to the following sections in the CGI Advantage Financial - General Accounting User Guide:

 

For referencing inquiries, refer to the following sections in this user guide:

 

For the different types of references, refer to the "Referencing" section under 'Accounting Model Delivered Configuration' in the CGI Advantage Financial - General Accounting User Guide.