Cash Receipt Transaction Type

The Cash Receipt (CR) Transaction Type allows you to enter accounting events that record all monies collected, including collections against outstanding receivables, customer accounts, and cash basis collections with no transaction or customer account reference. It supports cash collection for all customer types (invoice, statement, and both), miscellaneous customer, third party, and summary receivable.

Functions of a Cash ReceiptFunctions of a Cash Receipt

Reference a receivable line
Reference a receivable without a line reference
Reference a customer account
Reference a disbursement transaction for vendor refunds (that is, automated disbursement check, manual warrant)
Reference a receivable sent to collection (with or without line reference)
Record a prepayment against a customer account
Record a security deposit against a customer account
Record a Non-Sufficient Funds check
Record a straight cash collection to increase revenue
Record a straight cash collection to reduce expenditure (vendor refund)
The Cash Receipt transaction supports multiple types of payments on a single CR transaction. This is done by creating a vendor line for each type of payment and populating the Payment Type on the Vendor Line. Note: The CR will not allow a mix of Electronic Payments (EFT, Credit Card, Debit Card, Wire Transfer, and Payroll Deduction) and Non-Electronic Payments (Cash, Check, Cashier’s Check, Adjustment, and Money Order) on a single CR.
Print a customer receipt. The cash receipt form, CR Print Cash Receipt is the print job, which is intended to be a receipt given to a single customer reflecting partial or full payment. As such, it is designed to print only the first customer line even the cash receipt has multiple customer lines. Behind the scenes, all customer lines are exported for custom from development.
Print a Deposit Ticket. There are two types of this form.

The Deposit Ticket print job is the standard deposit ticket configured to print customized text using the Application Parameter (APPCTRL) record for AR_DEPO_DSCR.
The CR Print Deposit Ticket print job is an alternative deposit ticket that is not a true deposit ticket but a rendering of a cash receipt with multiple customer lines.

For detailed information on each of the tabs that exist on the CR, refer to the following topics:

Cash Receipt Delivered Transaction CodesCash Receipt Delivered Transaction Codes

The CR Transaction Type has the following Transaction Codes (listed alphabetically by Transaction Name).

Transaction Name	Transaction Code	Intended Use
Advantage Permitting Cash Receipt	PECR	This transaction is a clone of the CR transaction. The PECR transaction cannot be created online. The PECR transaction is created automatically in Advantage Financial when the Advantage Permitting application has sent data to Advantage Financial that requires a Cash Receipt to be created.
Cash Receipt	CR	This transaction allows you to enter accounting events that record all monies collected, including collections against outstanding receivables, customer accounts, and cash basis collections with no transaction or customer account reference.
Cash Receipt Advance	CRA	This transaction is used to book an advance. The CRA Transaction may then be referenced on a Receivable Transaction when a UB Transaction is used to bill against the advance.
Cost Accounting Cash Receipt	CACR	This transaction allows you to record cost accounting related cash receipts. The CACR transaction allows you to capture the funding source information because this type of cash received is typically posted against a particular funding source.

TasksTasks

For instructions on how to create a Cash Receipt, refer to the "Create a Cash Receipt" topic.