CH Transaction Type

The Charge (CH) Transaction Type is a simple transaction type. The transaction structure lends itself to many different delivered uses and typically a few more defined to meet local needs. The primary Cost Accounting use of the transaction is to record programmatic costs to Cost Accounting budgets for such items as Back End Split Charges, Revenue Credits, and Charges. Another uses are cost allocations and overhead. (Please note that Cost Allocation is covered in the separate Cost Allocation User Guide.) The other features of CGI Advantage using the Charge Transaction Type are: Check Writer, Debt Management, Automatic Accruals, and Manual Accruals.

These multiple uses have resulted in many difference presentations of the Charge and different transaction codes. The basic presentation (fCHRG) is the one delivered for the Charge Transaction Code that is used by all manual and system processes described in this user guide. The User Guides mentioned with each contain more information on how layouts may differ as well as different indented uses of the delivered transaction codes of this versatile transaction type.

The CH Transaction Type has the ability to generate accounting lines on version 1 of a transaction to simplify data entry or as part of an interface. To generate accounting lines enter or choose an Accounting Profile and specify a non-zero Expected Amount. The next validate or submit action will create one or more accounting lines based on the accounting template record(s) of the accounting profile. The Expected Amount field is then split across accounting lines based on the percentage defined for each accounting template within the profile. No lines will be generated if accounting line already exists.

The Alternate Bank Account field on the header of the CH transaction type allows the user to select a bank without viewing the sensitive banking information. This picklist is populated using the Valid Transaction Code Department Bank Combination (VHDRBNK) page, limiting to only allowed banks and not every bank, as with the standard Bank Account field. When a value is entered or selected for this field, the value is pushed to the standard Bank Account field. As the Valid Transaction Code Department Bank Combination page is being used, a user may not even have to choose a bank as the Deposit Default setting can provide a default to the standard Bank Account field. When using the alternate field, it is wise to protect the standard bank field to remove the pick that shows sensitive information. Leaving it visible will allow users to see a default or see a value uploaded or interfaced.

CH Delivered Transaction Codes

The CH Transaction Type has the following Transaction Codes (listed alphabetically by Transaction Name). Those that do not apply to a feature described in this user guide call out where more information on the transaction code can be found.

Transaction Name	Transaction Code	Intended Use
Accrual Disallowance	ACD	The Accrual Disallowance (ACD) is used to process adjustments to the accounting entries generated after the ACCA and ACLA transaction are processed. Refer to the "CH Transaction Type" topic in the CGI Advantage Financial - General Accounting User Guide for more information.
Automated Accrual	ACCA	The Automated Accrual (ACCA) is essentially the same as the ACC transaction but is created through the Automated Accrual batch process. Refer to the "CH Transaction Type" topic in the CGI Advantage Financial - General Accounting User Guide for more information.
Automated Accrual Clearing	ACLA	The Automated Accrual Clearing (ACCA) is essentially the same as the ACL transaction but is created through the Automated Accrual batch process. Refer to the "CH Transaction Type" topic in the CGI Advantage Financial - General Accounting User Guide for information.
Charge	CH	The Charge (CH) transaction is used to record Back End Splits, Charges such as overhead, and Revenue Credits. Note, without a Bank field displayed, this transaction code cannot post to cash. (The fCA layout contains this field should it be needed for any local need)
Check Writer Accounting	CWA	The Check Writer Accounting transaction is used to post accounting information for Check Writer payments. Refer to the “CH Transaction Type” topic in the CGI Advantage Financial - Check Writer User Guide for more information.
Check Writer Warrant Reconciliation Auto	CWWRA	The Check Writer Warrant Reconciliation Auto transaction is generated by the Check Writer Warrant Reconciliation Transaction Generation job to reclassify funds to cash for the warranted records that were reconciled by the Check Reconciliation batch process. Refer to the “CH Transaction Type” topic in the CGI Advantage Financial - Check Writer User Guide for more information.
Check Writer Warrant Reconciliation Manual	CWWRM	The Check Writer Warrant Reconciliation Manual transaction must be manually created to reclassify funds to cash for the warranted records that were reconciled manually on Check Reconciliation. The transaction can only be created by using the Copy Forward action on the Check Writer Accounting transaction associated with the Check Reconciliation record that was reconciled manually.
Cost Allocation	CA	The Cost Allocation (CA) Transaction Code uses the fCA layout. This layout displays all the standard fields plus the Bank field. For this reason, the Transaction Code can record accounting events that use cash. Two of the three outputs from the Cost Allocation process use cash, so this layout is often used for that process, except when the next layout is chosen for its unique quality.
Cost Allocation Protected	CAP	The Cost Allocation Protected (CAP) Transaction Code uses the fCA2 layout. This layout is the same as the fCA one with one unique feature. When a modification version of the transaction is created, all of the chart of account fields and the line amount are protected. Use of this layout ensures that the results from a Cost Allocation, or any other use of the transaction, are not changed later by a user online.
Debt Accounting	DA	The Debt Accounting (DA) transaction performs all one-party debt accounting that is not part of a specific functional area such as Accounts Payable or Accounts Receivable. For details on using the Debt Accounting (DA) transaction, please see the "CH Transaction Type" topic in the CGI Advantage Debt Management User Guide.
Manual Accrual	ACC	The Manual Accrual (ACC) is used to record an accrual entry that is not tied to any specific encumbrance or pre encumbrance Accounting Line. Refer to the "CH Transaction Type" topic in the CGI Advantage Financial - General Accounting User Guide for information.
Manual Accrual Clearing	ACL	The Accrual (ACC) is used to reference (clear) the ACC transaction once the goods or services have been paid. Refer to the "CH Transaction Type" topic in the CGI Advantage Financial - General Accounting User Guide for information.

Although not a transaction code, there is a transaction sub type for CH that is not used for cost accounting, but instead in accounts receivable – Bank Transfer (TRF). For more information on this variant, refer to the “Bank Transfer Transaction” topic in the Accounts Receivable User Guide.