Transaction Information
This topic includes detailed information regarding the transactions in the Grantor area.
There are a number of different transactions in Procurement, Accounts Payable, and even Accounts Receivable that can be and are a part of the Grantor process. They are listed below with a brief summarysummary.
Requisitions (RQS or RQM) can optionally be used to capture a ‘plan’ for a grant to include the different breakdowns of grant money along with funding sources. The step can even pre-encumber funds for the grant.
Solicitations (GFO) are used to announce grant opportunities to the grantee community through VSS. When the GFO is used as the vehicle for announcements, it will include a combination of online information and attachments.
Solicitation Responses (GFA) are used if there is a grant opportunity to capture information from the grantees and sub grantees. When the GFA transaction is the vehicle for tracking the application and its attachments; it captures some of the information but most information is captured in the attachments. These attachments should be associated with the SR transaction when it is entered or interfaced. (VSS does this automatically.)
Evaluations (GEV) are optionally used by grantor departments to record information about why the department awarded a grant (or did not award a grant) to a grantee. Team Evaluator (EVT) transactions are an alternative where a team of individuals make the grant or no grant decision.
Awards (GG) capture the rules and details that will track the grant through its award period.
Invoices (GFR) are used to record a grantee request for payment, either an advance or reimbursement to create a Payment Request (PRM or PRMI).
Receivers (RC) record grantee performance as units of performance (for item commodity lines) or a dollar amount (for service commodity lines). These can be used to trigger the Matching Manager, but are more likely not to trigger payments but record performance.
Performance Evaluations (PE) can be used on a recurring basis (for example, to track grantee quarterly/annual report opportunities) or on an as-needed basis to record either good or bad performance incidents.
Terminations (TM) can be used to stop the grant when situations warrant.
Cash Receipts (CR) can be used to record the return of any outstanding advance.
Commodity Encumbrance Corrections (CEC) can be used to close out a grant early or re-open a commodity line closed incorrectly.
