GTOP/GTOPR
The Grant Opportunity and Notification Statuses provide central tracking of the opportunities selected by the grant managers which should be pursued by the governmental entity and any Departments/Units that were notified about these opportunities. The Grant Opportunity (GTOP) transaction allows you to enter opportunity information and to specify the Grant Users who will be notified about the grant opportunity.
The Grant Opportunity transaction updates the Grant Opportunity Status Folder (GTOPSF) and the Grant Notification Status Folder (GTNTSF). If modifications are needed to the Grant Opportunity once the record has been added to the GTOPSF table you must create a Grant Opportunity Revision (GTOPR) transaction or update the record directly on the GTOPSF table, based on user authorization. If the Grant Opportunity Status field on the Grant Opportunity Status Folder has a value of Canceled, then a revision transaction cannot be created. You cannot delete a GTOPSF record using the Grant Opportunity Revision transaction, instead, an entire Grant Opportunity record must be deleted from the Status Folder directly. Refer to the "GT Transaction Type" section for additional information about grant revision transactions.
The GTOP and GTOPR transactions may be copied forward to create either a Grant Application or Grant Response transaction.
You can cancelcancel a GTOP Transaction if the Grant Opportunity ID is not used on Grant Application or Award pages.
On Submit, if the transaction’s Function is Cancellation, the Opportunity Status is changed to Canceled, the Notify? column is checked on all users (assuming Grant Users were previously notified), and the Message ID is defaulted with the cancellation Message ID on the cancellation transaction. The cancellation Message ID is defined as DFLT_GRNT_CAN_MSGID on the Application Control (APPCTRL) table. If the parameter value for the Default Grant Cancellation Message is left blank, then an error is issued on the cancellation transaction and requires the user to populate the Default Cancellation Message ID on the APPCTRL table. When the Cancellation transaction’s Status is Final, the transaction will make following updates to the existing record on the Grant Opportunity Status Folder and the Grant Notification Status Folder:
Change the Opportunity Status to Canceled on the Grant Opportunity Status Folder.
Populate the Reason for Cancellation in the Comments tab with the value from the transaction’s Reason for Modification.
Update the Notification Message ID on the Grant Notification Status Folder with the Message ID on the Grant Opportunity cancellation transaction.
Update the Notification Sent date on the Grant Notification Status Folder.
Email all notified users that the opportunity has been canceled.
The GTOP/GTOPR transactions include the following tabs; only two of the tabs (Header and Grant Opportunity) must be completed to successfully submit the GTOP/GTOPR transaction to Final. In turn, Grant Managers can refrain from updating the Alert User Group or Grant Notification tabs if they solely want to track the opportunity without notifying Grant Users.
TasksTasks
The "Create Grant Opportunity" topic contains instructions on creating a grant opportunity using the GTOP transaction.
