Over-the-Counter Stock Issue (OC) Transaction Type

The Over-the-Counter transaction allows the user to directly issue goods bypassing the Pick-and-issue cycle. The Over-the-Counter transaction requires the same Requestor, Commodity and Accounting information as required in a standard Stock Requisition transaction, but does not require delivery information and does not permit backordering items.  If the Available Quantity of a stock item is insufficient when the Over-the-Counter transaction is processed, instead of backordering the items with insufficient quantity the entire transaction is rejected. The OC transaction cannot be processed for a stock item that is not active or has been marked for “Physical Inventory count” on the Inventory table. The check for minimum and maximum quantities is bypassed in the Over-the-Counter transaction.

The Over-the-Counter transaction has a Header tab and three detail tabs: Commodity, Accounting, and Accounting Distribution. Every OC transaction must have at least one Commodity Line and each Commodity Line must have at least one Accounting Line.

The Over-the-Counter transaction's Commodity Line contains fields such as Stock Item Number, Stock Item Suffix, Requested Quantity and Unit Price.  Information about the Stock Return such as Returned Quantity, Returned Amount and the Returned Date are also stored on the Commodity line of the OC transaction.  The Returned Date is the latest date of the stock return and not the history of all the returns. Inactive Inventory Location will not be allowed for this transaction.

On the OC transactions, users can specify the Accounting Template on the Accounting Distribution Tab, the Commodity Line, or directly on the Accounting Line.  The users can also specify the COA elements themselves on the Accounting Distribution Tab, or directly onto the Accounting Line. The option of entering the Buyer’s accounting template is available only at the time of creating the transaction and users cannot enter the Accounting Template on the Modification transaction (unless a new commodity line is being added).  The Over-the-Counter Transaction Accounting Line stores the Buyer’s Accounting distribution, Event Type, Budget year, Fiscal year and the Line amount.

The Over-the-Counter transaction can be processed either for a Parent Stock Item or for a Child Stock Item. If the OC transaction is processed for a Child Stock Item, there is no special logic or edit needed on the OC transaction.  If the OC transaction is processed for a Parent Stock Item, the Available Quantity edit is performed against the Child Stock Item record instead of the Parent Stock Item record.  Other edits such as the Active Status, Inventory Freeze flag is performed on both the Parent Stock Item and the Child Stock Item records. The Parent Stock Item record’s Unit Price is used on the transaction to generate the Posting Lines.  On submit, the OC transaction updates the Child Stock Item records on the Inventory Table and not the Parent Stock Item records.

The OC transaction cannot reference any transaction in the system and the OC transaction can be referenced only by a Stock Return transaction.

Once the OC transaction is finalized, if the ALLOW_OC_MOD_ZERO (Allow OC transaction modification version reduced to $0) parameter on the Application Parameter (APPCTRL) table is set to No, a user cannot modify the OC’s Requested Quantity down to zero on a modification version.

If the ALLOW_OC_MOD_ZERO parameter on the Application Parameter (APPCTRL) table is set to Yes, a user is allowed to modify the OC’s Requested Quantity down to zero on a modification version.

The default value for this parameter is No.

The OC Transaction Type has the following Transaction Code

Transaction Name	Transaction Code	Intended Use
Over-the-Counter	OC	Allows the direct issue of goods from the Warehouse, bypassing the standard requisition and pick-and-issue cycle.  This transaction is designed for requestors who walk into the Warehouse to request and immediately pick up the goods. The OC transaction is similar to the standard Stock Requisition (SRQ) transaction except that the OC transaction does not permit backordering items and does not require delivery information.

• To create an OC transaction, go to Create an OC Transaction.

• To modify an OC transaction, go to Modify an OC transaction.

• To cancel an OC transaction, go to Cancel an OC transaction.