Position Authorization Maintenance (PAMT)

The Position Authorization Maintenance (PAMT) transaction allows you to define the authorized strength of a position for a fiscal year. Position Authorization Maintenance requires you to authorize both the number of incumbents allowed in a position and the allowable full-time equivalents (FTEs) for that position. A position must be authorized and open in the system before an incumbent is appointed to the position. Position Authorization Maintenance allows a position to be assigned to a position group and maintains authorized, filled, pending and future incumbent and FTE counts.

This page also allows you to define the set amount of budget and unit information for a position in a given fiscal year that can be spent for that specific position.

Note: Refer to the "Advanced - Batch Processing" topic for information on the Position Control Fiscal Year Rollover job, which rolls over authorizations to the next year.

The Position Authorization Maintenance (PAMT) transaction has the following tabs:

Position Authorization MaintenancePosition Authorization Maintenance

Use this tab to enter the Fiscal Year and Department for the position. The Unit and Position Group may also be entered.

Position Authorization DetailPosition Authorization Detail

The Position Authorization Maintenance captures the following:

General Information is captured such as the Position Number. The Overfill Authorization can also be entered to indicate Both Incumbents & FTEs, FTEs Only, Incumbents Only, or Not Allowed. Enter the Authorized Budget, Reallocated Budget, Unit Definition, Authorized Units, Reallocated Units fields to assign a set amount of budget and units for a position in a given fiscal year.
FTE and Incumbent information is captured.
When the ALLOW UPDATES TO PAMT parameter on Site Specific Parameters (SPAR) is set to Yes, enter a value for the number of employees who currently occupy the position in the Filled Incumbents field, the number of positions that are reserved for recruitment purposes in the Pending Incumbents field, the amount of full-time equivalents that currently fill the position in the Filled FTEs field, and the number of full time equivalents that are reserved for recruitment purposes in the Pending FTEs field .
The Authorized Incumbents field displays the maximum number of employees who can occupy the position at a given point in time. The Vacant Incumbents field displays the number of authorized incumbent positions that are vacant. The Future Triggers field displays the number of future triggers for the position. When future activity occurs, the position editor automatically creates position triggers and updates this value. The Authorized FTEs field displays the authorized full-time equivalent amount. The number must be positive and can have up to four decimal places. For example, 3.7525 or 1.0000. The Vacant FTEs field displays the number of authorized full time equivalents that are vacant.
Optionally records comments.

Apart from the above fields, the PAMT page also has the below User Defined fields:

Field Name	Field Description
User Flag 1 through 10	These user defined flag fields are reserved for site-specific use. These fields are optional and do not have any edits on them.
User Integer 1 through 10	These user defined integer fields are reserved for site-specific use. These fields are optional and do not have any edits on them.
User Decimal 1 through 10	These user defined decimal fields are reserved for site-specific use. These fields are optional and do not have any edits on them.
User Text 1 through 10	These user defined text fields are reserved for site-specific use. These fields are optional and do not have any edits on them.
User Code 1 through 10	These user defined code fields are reserved for site-specific use. These fields are optional and do not have any edits on them.
User Large Text 1 through 10	These user defined large text fields are reserved for site-specific use. These fields are optional and do not have any edits on them.
User Date 1 through 10	These user defined date fields are reserved for site-specific use. These fields are optional and do not have any edits on them.

TaskTask

Refer to the following topic that contains instructions on the task that can be performed using the Position Authorization Maintenance transaction: