Payroll (PYRL) TransactionType

The Payroll (PYRL) Transaction Type is used for all of the various needs of payroll accounting. The transaction type is a combination of features found on the Accounting Based Spending, Journal Voucher, and Internal Exchange Transaction types. The PYRL transaction type has the following transaction tabs; some may or may not be visible depending on the HTML/View being used.

In instances where information loaded from a payroll interface to a PYRL transaction is changed, an out of sync condition occurs between CGI Advantage Financial (FIN) and HRM. When transactions reject, users have to make COA and amount adjustments to ensure all activity is processed. This is one of three means by which COA differ. The second, and in many cases the most prevalent, is the inference of COA within FIN such as Appropriation. The third is a correction with the PREXC transaction. Other common methods of changes do not apply to the PYRL. In fact, the transaction type does not allow for online modifications or cancellation actions. The only exception to the modification rule is for the reclassification by Future Transaction Triggering of the PRLLL, PRACR, and PRLCE Transaction Codes.

The Payroll Transaction Type is one that does not allow cancellations and only a limited number of modifications (designed reversals by the Future Transaction Triggering of the Payroll Leave Liability (PRLLL), Payroll Accrual (PRACR), and Payroll Contract Encumbrance (PRLCE)). While most do not have edit access to make updates to transactions that failed to load from the Payroll Transaction Generator process, some will have access to address rejections from setup mistakes in Human Resource Management or from Financial edits such as budget controls and inactive chart of account codes.

When certain fields sent from Human Resource Management to Financial are changed, cleared, or populated when previous blank that difference will be tracked in the Payroll Accounting Reconciliation (PYRLAR) page so that those differences can be pushed back into Human Resource Management.

With the exception of the Payroll Expenditure Correction (PREXC), none of the transaction codes allow online transaction creation. Even the PREXC is not manually created if the Payroll Accounting Reconciliation feature is being used.

PYRL Delivered Transaction Codes

The Payroll (PYRL) Transaction Type has the following Transaction Codes (listed alphabetically by Transaction Name). Additions beyond the basic layout (fPYRL) are detailed after the following table. Any fields found on the PYRL view not displayed on another view have been hidden because they do not pertain to the function of the particular PYRL Transaction Code. The basic layout is detailed after the additions are called out.

Transaction Name	Transaction Code	Intended Use	Sub Type	View
Payroll Accrual	PRACR	Records remaining labor and fringe costs for a period	PRACR	fPYRL1
Payroll Contract Encumbrance	PRLCE	Records encumbrances for remaining payroll costs of a contract period	PRLCE	fPYRL1
Payroll Expenditure	PREXP	Records gross pay on the payroll end date Records expenditures for internally-funded fringe costs	PREXP	fPYRL
Payroll Expenditure Correction	PREXC	Records a correction in CGI Advantage Financial for payroll costs Used instead of starting the correction process within CGI Advantage HR	PREXC	fPREXC
Payroll Internal	PRLID	Records internally-funded deductions Records internally-funded fringe costs	PRLID	fPRLID
Payroll Leave Liability	PRLLL	Records the amount of leave accrued through the current pay period	PRLLL	fPYRL1
Payroll Liability	PRLIA	Records net pay Records external deductions Records reserve pay Records external fringe Used when direct disbursement is not requested	PRLIA	fPYRL
Payroll Net Pay	PRLNP	Records reduction in Net Pay and Cash for payroll checks Records transfer of Accrued Expenditure to Cash Expenditure for Net Pay and Deductions Paid	PRLNP	fPYRL
Payroll Vendor Payment Request	PRLVP	Requests payment for external deductions Requests payment for external fringe costs	PRLVP	fPRLVP

PREXC - Header

PREXC - Accounting

PRLCE, PRLLL, and PRACR - Header

PRLCE, PRLLL, and PRACR - Accounting

PRLID - Vendor

PRLVP - Header

PRLVP - Vendor

Field Name	Required?	Field Description
Reversal Amount	Calculated	A system calculated amount that is the total payroll dollars being reversed or backed out. The amount is used to ensure that the total amount 'reversed’ as part of the correction equals the amount 'reinstated’ by the correction.
Reinstatement Amount	Calculated	A system calculated amount that is the total payroll dollars being reinstated or booked. The amount is used to ensure that the total amount 'reversed’ as part of the correction equals the amount 'reinstated’ by the correction.

Field Name	Required?	Field Description
Reclassification Date	Optional	The date will always be completed when transactions are interfaced to CGI Advantage Financial from CGI Advantage HR with the end date of the next pay period. This date will cause CGI Advantage Financial to record a Future Transaction Triggering. The trigger reverses amounts from a prior payroll so that new amounts from the current payroll can be recorded.
Reclassification Held	Optional	If this option is selected, then the transaction is generated with a Status of Held. If this option is not selected, then the transaction is generated with a Status of Ready.

Field Name	Required?	Field Description
Reclassification Date	Optional	The date will always be completed when transactions are interfaced to CGI Advantage Financial from CGI Advantage HR with the end date of the next pay period. This date will cause CGI Advantage Financial to record a Future Transaction Triggering. The trigger reverses amounts from a prior payroll so that new amounts from the current payroll can be recorded.
Reclassification Held	Optional	If this option is selected, then the transaction is generated with a Status of Held. If this option is not selected, then the transaction is generated with a Status of Ready.

Field Name	Required?	Field Description
Discount Amount	Calculated	A system calculated amount of all Discount Amounts across all accounting lines of the transaction.
Penalty/Interest Amount	Calculated	A system calculated amount of all Penalty/Interest Amounts across all accounting lines of the transaction.
Backup Withholding Amount	Calculated	A system calculated amount of all Backup Withholding Amounts across all accounting lines of the transaction.
Payment Amount	Calculated	A system calculated amount of all Payment Amounts across all accounting lines of the transaction.

Payroll (PYRL) Transaction Type

PYRL Delivered Transaction Codes

Tasks